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PackControl packaging management software easily replaces the many spreadsheets you use to register and manage your reusable packaging. Stop using multiple files and tabs. Bring together your entire packaging registration in this easy-to-use program.
Enter data once, to automatically make the necessary calculations across your organisation.
Greatly reduce the amount of (manual) work necessary to keep your packaging registration up-to-date.
In the PackControl packaging management software you can register and manage all returnable and reusable packaging items you have in use. Quickly register and manage:
Easily import and process your reusable packaging transactions.
Although automated imports are quicker and lead to fewer errors, you can still choose to manually enter transactions.
The screen 'New Transfer' will guide you through the input process. This speeds up data entry and minimizes mistakes.
When you receive reusable packaging from a supplier at your warehouse, you can use the Intake screen to enter the transfer. Your company is predefined as the receiving account.
The same logic is used to verify each transactions when you import them automatically.
Import or manually enter all your customers, suppliers and carriers. Automate the way you deal with each counterparty. Whether standard rules apply, or special arrangements and agreements are in place, you can apply, alter, amend and automate them.
Create active links between your management software systems and PackControl. This guarantees that data stored in PackControl always corresponds with the data in your ERP, CRM, WMS and TMS systems.
Packaging management can only be efficient and cost-effective if you know the exact quantities and locations or all reusable packaging items. Register and manage:
PackControl fits around your way of working, without limitations. You can specify and customize business rules exactly as agreed with your counterparties. Bookings and balances will be created accordingly.
The PackControl packaging management software has been designed in such a way that you can always see which agreements or rules have been applied to each transaction.
Make sure everyone involved gets the right information, at the right time. Easily put together management or transaction reports to share with colleagues, management or counterparties.
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Keep working the way you want. PackControl has been designed to support your administrative systems, even if they are unlike any other.
As a SAAS application (Software as a Service) PackControl can be adapted entirely to your processes. Whether you need to comply to internal administrative rules, or with counterparty and pooling operators’ demands, you can set up your reusable packaging administration in your own unique way.
PackControl is similar to a financial system: Once you’ve finalised (completed or checked) a transfer, a journal line is automatically created. These journal lines are then used to calculate balances and deposit amounts. As long as there is no journal line (i.e. before they are completed, checked or otherwise finalised) transfers will not affect balances or deposits.
Standard journal lines without additional rules cause packaging balances with your counterparties. If items are marked as deposit-bearing, a deposit posting is also created.
You can set your own business rules to make sure the correct calculations are made for each transfer.
Configure the default Organisation Settings and organise the way your returnable packaging system works. Define the standard rules and processes that apply to your entire organisation.
Bespoke settings can be made for individual counterparties like suppliers, pooling operators, customers and carriers to reflect specific rules and agreements. Make your work easier, quicker and flawless.
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Automatically import and process balance overviews from pooling operators or other counterparties (like flower auction houses).
Plan nightly imports so you can start the day carrying out a quick check of the correct reconciliation with your own data.
PackControl automatically matches counterparty data with your own. All you have to do is take a look at differences between your data and theirs.
Most data will match those supplied by your counterparties. Differences are flagged, so you can quickly check what happened and react instantly to deviations.
The quicker you know where differences are, the easier it is to find their cause. As data are automatically matched, you will instantly notice where things go wrong. That way, it's easier to allocate costs and prevent mistakes.
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Quickly check transfers and balances of returnable transport items. Create and exchange balance overviews and reports with your counterparties.
View and manage returnable packaging items by location. Easily manage multiple locations and share data with relevant parties, whether internal or external.
View data and manage reusable packaging items per counterparty account. Counterparties can include suppliers, customers and even carriers.
Get a grip on your use and the whereabouts of specific items by viewing and managing data per reusable packaging item.
Register and track items by use of barcodes, QR codes or RFID tags. Link specific items to the tracking devices you have attached to them.
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Schedule imports of files and data from both your own systems and those of your counterparties by setting up the user-friendly PackControl Loader Tasks.
Define exactly which data you want to be imported, from which systems. PackControl gives you the flexibility to make your own choices, so you keep a firm grip on your reusable packaging system.
Pre-processing involves cleaning, transforming and preparing data to ensure they are accurate, compatible and usable in PackControl.
This user-friendly system optimizes the import process. Before importing transactions, you can alter and adjust data so that they correspond and fit your returnable packaging registration system.
If transaction data are missing or registration fails, a transaction is placed in the Import Buffer. This makes it easy to spot which information you need to check. You can make necessary changes, or act upon deviations.
Automatically import management data from your ERP, CRM, Warehouse Management System (WMS) or Transport Management System (TMS) through PackControl's user-friendly API implementation.
Data entry can vary across different systems, leading to inconsistencies, e.g. in how company names and addresses are recorded. While in one system you may have used abbreviations, another may contain the full names for the same clients.
PackControl Value Mapping gives you complete control over your data, enabling you to effectively match inconsistently registered data and avoid any duplications or unexpected variations.
If PackControl detects irregularities, these are flagged and a data mapping proposal is generated. Data mapping is an automized way to eliminate differences between data in multiple systems.
With just a simple click, you can execute the proposed mapping, ensuring that linked data is seamlessly integrated with each subsequent data import. This streamlined approach enhances efficiency and accuracy in data handling.
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Using returnable packaging in your supply chain, you'll have your own distinct set of regulations and agreements with counterparties and pool operators. This is what sets your packaging management apart.
Within PackControl, all of these unique aspects can be seamlessly organized using the various sets of PackControl business rules (Responsibility rules, Balance rules, Pooling rules, Pricing rules, etc.). The implementation of these business rules is flexible and can adapt over time.
The impact of a rule can vary depending on its scope, potentially affecting one or multiple journal lines of a transfer. No longer will you need to search for and manually calculate the correct rules and amounts. Once established, the rules will automatically be applied to all relevant transactions. Each transaction will clearly indicate which rules have been utilized, making monitoring a breeze.
No more digging through files to determine which rules apply and who's accountable for specific returnable transport items. Save valuable time by eliminating the need for manually correcting balance overviews.
Whenever reusable packaging changes hands, a balance is built up with the counterparty. In most cases generic rules apply, but rules can be customized to incur balances with a different party, such as the carrier. Such deviating agreements often apply for parties working with such returnable packaging items as euro pallets and CC carts.
Rules need to be applied to all relevant transactions and all parties involved need to be kept up-to-date. In PackControl you can record every responsibility rule, from the generic to the very specific, per counterparty or per packaging item. You set it up once and after that it will always be automatically applied. Each applied rule is visible in the transaction screen, for easy monitoring.
In order to run a profitable business, you need to make optimal use of your returnable packaging. As a result, you may want to control the number of items – or their value - held by specific accounts, carriers or at specific locations (which may also be your own).
Easily set up both standard and personalized rules regarding transfer balance and deposit settlement of pooling packaging. Rules are automatically applied and the applied rule is specified with each entry to allow for easy monitoring.
Specify and customize rules exactly to the agreed specifications. PackControl fits around your way of working, without limitations.
It makes a difference whether you have a fixed quantity contract (e.g. CBL Crates or Loscam pallets) or a pay-per-use contract (e.g. IFCO crates) with your pool operator. Under a fixed quantity contract you will want to have a balance with the pool operator in order to know exactly how many items you are allowed to pick up. This is not relevant on a pay-per-use contract. In PackControl you can easily make the correct settings for each contract, so the correct calculations are automatically made.
If your counterparty is not a member of the pool you use (EPS, IPP, IFCO, CHEP, Loscam, LPR, etc.) your accountability towards the pool operator does not change with the transfer of returnable packaging items. You will need your counterparty to return the items to you. Use the PackControl Pooling rules to automate and correctly register such transfers. Closely monitor every item, avoid 'invisible' packaging stocks and prevent unnecessary costs.
Large volumes of high-value reusable packaging will have a considerable impact on your cash flow and financial accounts. Deposits need to be calculated with the correct counterparties and incorrect calculations may cost you a lot of money. PackControl gives you full control over deposit calculation.
Have full insight in all items, including those not yet credited by your pooling operator. Effective date rules will give you more control. These rules often apply to such returnable packaging items as CBL crates (in the Netherlands) and CHEP or Loscam pallets (in Australia).
The effective date offset is the number of days that go by between the physical receipt of items by your counterparty and the date they are credited to your pooling account. We also call these “delay days” or "waiting days".
In order to monitor and fully control quantities and values of your pooling packaging, you need to have a clear insight in these items, even when they are in this intermediate phase. Get a grip on your pooling packaging items and control cash flows and packaging planning by setting these user-friendly Effective Date Rules in PackControl.
Specify the circumstances under which a balance is built up, so it is always automatically calculated correctly.
You may want to register the transaction without building up a balance with (the location of) the counterparty. You can specify your own set of Tracking rules. For example:
Stop looking up separate agreements, arrangements and rules. Automate your packaging registration and start properly managing your reusable packaging.
Specify generic settings applying to your entire organization as well as individual settings per customer, supplier, carrier or other counterparties. Settings can also apply to separate locations (including your own), specific items or groups of items.
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You want to be up and running as quickly as you can with your PackControl packaging registration software. We have created master templates with which you can easily import all your current files into PackControl.
No need to manually enter all items, suppliers, customers, pooling operators and carriers. Simply use the Master Templates that we developed in collaboration with our users and quickly start getting a grip on your reusable packaging.
Naming differences are unavoidable when you import variables from different sources. This happens for example when company names, product denominations or other variables are spelled differently or abbreviated in different systems.
Say you use an abbreviation in one spreadsheet, the company's full name in the other and a slightly different spelling in your CRM. Such differences are automatically matched via value mapping.
Source values are matched using AI-like logic. PackControl's easy-to-use matching interface makes it easy to correctly and quickly match values and make sure your system is perfectly set up. Once confirmed, the value mapping is used automatically in future imports.
Upsert is a combination of ‘update’ and ‘insert’. If a record in your import file matches an existing record, the existing record is updated with the values in your file. If no match is found, a new record is created (inserted).
There are very many generic reusable transport items. Companies use Europallets, CHEP pallets, IFCO pallets, folding crates, bakery crates, flower containers, cc carts, trolleys and many other, often industry-specific RTI's.
The PackControl Master Product List includes over 140 reusable and returnable packaging items. New (pooling) items are added regularly. Standard items in this list can be cloned and adapted for use in your own administration or you can add your own unique packaging items to your packaging registration system.
Pre-filled standard properties in the master list items make it easier to start up your own administration. GTIN numbers (formerly EAN codes) have been added to streamline data exchange with other software packages (incl. ERP, TMS, WMS).
Whilst we make getting started with PackControl as easy as possible, we can imagine this is not something you do every day. Exporting and importing data, and linking internal systems with PackControl can seem like a daunting task. PackControl offers full implementation support to make sure you can make a flying start.
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Create a professional look when sharing data within your organisation or with counterparties. Personalise PackControl. Create a login page that matches your website. In your own corporate colours and with your own logo.
Personalise the PackControl software. Add your company logo and adapt the colours to match your corporate identity.
Use your own corporate style and logo in the Counterpart Portal through which you can exchange information and sign off balances. Counterparties using this portal will directly recognize your organisation.
Personalise the login screen to match your corporate style. Counterparties you have authorised to use the counterpart portal will feel like they stay at your website whilst they log in to PackControl.
Set up the login screen to use your own corporate colours and specify one of your own web pages as a screen feature. You can choose to show your homepage, your contact page, news items, or any other page you wish.
PackControl is a fully web-based (SaaS - Software as a Service) reusable packaging software solution. If you wish, you can arrange for users to land on a predefined web page when they log out from their account in your corporate working environment.
Personalise Excel and pdf reports you send to your suppliers, customers, carriers and other counterparties. Add your own logo and corporate colours to add that professional feel to every overview you send.
Seamlessly integrate Excel reports with internal and external systems.
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There are several ways to easily exchange information with your counterparties. Choose what works for your organisation and for your suppliers, customers and carriers.
Professionalise your data processing and make your packaging registration work for you.
Easily set up a link between PackControl and business intelligence software solutions like Power BI. The PackControl API Explorer is available in every screen. Quickly create the code you need to connect your reusable packaging administration with the Power BI analytical software.
Anyone with the appropriate user rights can set up a Power BI API link, even if you don’t have any knowledge about such links. Once set up, each time you press Refresh Data, the relevant data will be updated in Power BI. You can analyse and interpret your reusable packaging data in a way that suits your management reporting and decision-making.
Plan imports of files and data from your own and counterparties’ systems. The easy-to-use PackControl Loader Tasks will guide you through the process. Once set up, imports will run at the times you scheduled.
Easily allow your counterparties to access their data in PackControl. Let them use the counterpart portal to authorise transactions, approve or reject balances and enter claims. This is the easiest way to instantly communicate exact data between yourselves and your counterparties. No paperwork, no missing information. You’re always up-to-date.
If your counterparty has their own PackControl licence, they can easily switch between your administration and their own, in order to quickly check transaction data.
Quickly export data from PackControl to Excel (.xlsx) for further analysis or processing.
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